How do I set up a proxy approver?
Note: If you need immediate proxy access to a direct report's timesheet to meet payroll deadlines, please email HR@ewu.edu.
How to Set Up a Proxy for Timesheets
A Proxy is the individual(s) designated by the timesheet approver to act on their behalf to update, change,
return or approve the time sheet submitted by their employee(s). Designating one or more proxies is a good
idea for every timesheet approver in the event the approver is not available to approve timesheets by the time
sheet approval deadline. A Proxy may modify, return, and approve time on behalf of the Approver.
Approvers must set up a proxy if they are unable to approve timesheets by the pay period deadline.
Once the pay period is over the proxy can stay in place, be changed, or be removed.
Assigning someone as your proxy is a two-step process:
Step 1: Complete the Proxy Timesheet Approver Request
Step 2: Add the Proxy Approver in EagleNet
- Navigate to EagleNet
- Go to your Timesheet
- Click on Approvals
- Click on Proxy Super Userin the top right side
- Click on Add a New Proxy button at bottom left
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Select on the name of your desired proxy from the drop-down menu, select Timesheet for the second drop-down menu, and click on Save and they will appear on your list of proxies.
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You can follow the same steps to remove a proxy by selecting the check-box next to their name, clicking Delete Proxies, and then clicking Yes on the confirmation pop-up.
Supervisors/Approvers are responsible for alerting their Proxy to the time/dates the Proxy's assistance will be needed, detailing what duties will be required, and ensuring the Proxy has the necessary training to perform this function. For assistance please reference HR's Timesheet Information page.
- Please note that both the Proxy and the Approver will receive the Pending Timesheet emails every pay period notifying them that that an employee’s timesheet has been submitted. The Proxy may ignore this email if they are not serving as a Proxy for that pay period.
- A proxy will need to remove themselves as Acting Approver when they have completed the approval of timesheets. A proxy will not be able to approve their own timesheet unless they remove themselves as Acting Approver.
If you have questions regarding the proxy process, please contact Human Resources at (509) 359-2381 or via email to:HR@ewu.edu