Creating an Event for the EagleWell Calendar

If you would like your event to appear on EWU's EagleWell calendar, then you will be prompted to select "custom attributes" once you've selected an open event or meeting type. Human Resources will review your event to ensure it is appropriate for the calendar. If you do not see the necessary custom attributes, please contact 25Live@ewu.edu.

Logging into 25Live

Visit http://calendar.ewu.edu/ and use your SSO to login. You can access the 25Live link from the A-Z menu on InsideEWU.

Employees: By default, employees are assigned to an employee security group with generic privileges when first logging into 25Live. If additional privileges are needed, please contact Event Planning.
Students: Students are not able to request spaces directly via 25Live. Students must request spaces via EagleSync if the event is associated with a student organization. Otherwise, they can reach out directly to Event Planning for guidance.

Scheduling an Event

To schedule a new event that will appear on the EWU Training Resources calendar, follow these steps:

Login to http://calendar.ewu.edu/.
Select "Event Form".
Enter an appropriate Event Name and Event Title for Campus Calendars. Event title is what will appear on the calendar.
Select one of the following Event Types:
- Course Related 25L - an event or meeting related to a specific course
- Open Event 25L - an event promoted to others outside your organization
- Open Meeting 25L - a meeting promoted to others outside your organization
- Virtual Event 25L - any virtual event or meeting
Select the Organization hosting the event. If the organization is not listed or listed incorrectly, contact 25Live@ewu.edu.
Enter a Maximum Headcount, Event Description, Event Date and Time, and any Additional Pre-Event or Post-Event Time you may need.
Select your preferred Location(s). Options will be based on headcount and date/time.
- If the training is hosted virtually, select "A Virtual Meeting Location".
Complete the Requirements section.
Select "Yes" for the Add to EagleWell Calendar Custom Attribute.
If you want the training to also appear on the Campus Event calendar, select "Yes" for the Add to Event Calendar Custom Attribute.
- Select "Health & Safety" for the Category.
- Select whether the event is open to the following audiences:
  - Faculty & Staff
  - Alumni & Community
  - Students & Families
- If you are unsure about any of your selections, leave a Comment.
After completing the Affirmation, you will be able to save your event and it will be sent to Event Planning for review.

After Submitting Event

Once an event has been submitted, Event Planning will verify the following information:

Event Title for Campus Calendars - Ensuring it is free of spelling and grammatical errors and clearly depicts the event.
Event Description - Ensuring it is free of spelling and grammatical errors and clearly explains the event details.
Custom Attributes - Ensuring the attributes are selected that align with the event.
Comments - Reviewing to ensure no additional modifications are needed.

If you need any further assistance, please view our Service Catalog for other Knowledge Base articles or contact the IT Help Desk via Phone: 509.359.2247 or Email: helpdesk@ewu.edu