Creating an Event for Campus Calendars

EWU faculty & staff can publish events to three different EWU calendars using 25Live. To add an event to one or multiple of these calendars, then you will need to follow the instructions below.

Campus Events Calendar
- EWU's internal event calendar (primarily for students, faculty, & staff)
- EWU's public event calendar (primarily for prospective students, alumni, & community)
EWU's EagleWell Calendar
EWU's Trainings Calendar (primarily for employee trainings)

If you have questions about your event's details, please contact Event Planning. If you have questions about ensuring your event appears on one of the campus calendars, please contact 25Live@ewu.edu.

Scheduling an Event

Basic Event Details

Login to http://calendar.ewu.edu/. You can access the 25Live link from the A-Z menu on InsideEWU.
- Employees: By default, employees are assigned to an employee security group with generic privileges when first logging into 25Live. If additional privileges are needed, please contact Event Planning.
- Students: Students are not able to request spaces directly via 25Live. Students must request spaces via EagleSync if the event is associated with a student organization. Otherwise, they can reach out directly to Event Planning for guidance.
Select "Create an Event".
Enter an appropriate Event Name and Event Title for Campus Calendars. Event title is what will appear on the calendar.
You MUST select one of the following Event Types:
- Course Related 25L - an event or meeting related to a specific course
- Open Event 25L - an event promoted to others outside your organization
- Open Meeting 25L - a meeting promoted to others outside your organization
- Virtual Event 25L - any virtual event or meeting
Select the Organization hosting the event. If the organization is not listed or listed incorrectly, contact 25Live@ewu.edu.
Enter a Maximum Headcount, Event Description, Event Date and Time.
- Click Additional Time and enter any Pre-Event or Post-Event Time you may need.
Select days you'd like to your event to Repeat, if needed.
Select your preferred Location(s). Options will be based on headcount and date/time.
- If the event is hosted virtually, select "A Virtual Meeting Location".
Complete the Requirements section as needed.

Add to Campus Event Calendar

To ensure the event will appear on a campus event calendar, follow these steps:

Select "Yes" for the Add to Event Calendar Custom Attribute.
- Select a Category that fits your event. See examples of how to categorize events here: Event Calendar Audiences & Categories.
- Select whether the event is open to the following audiences:
  - Faculty & Staff
  - Alumni & Community
  - Students & Families

Add to EagleWell Calendar

To ensure the event will appear on the EagleWell calendar, follow these steps:

Select "Yes" for the Add to EagleWell Calendar Custom Attribute.
Select whether the event is open to the following audiences:
- Faculty & Staff
- Alumni & Community
- Students & Families

Add to Trainings Calendar

To ensure the event will appear on the Trainings calendar, follow these steps:

Select "Yes" for the Add to Trainings Calendar Custom Attribute.

Submitting Your Event

If you are unsure about any selections you made, add a Comment. Once you have completed all fields, you will check the Affirmation box. You will then be able to save your event and it will be sent to Event Planning for review.

After Submitting Event

Once an event has been submitted that includes the Event Calendar custom attributes, Event Planning will verify the following information:

Event Title for Campus Calendars - Ensuring it is free of spelling and grammatical errors and clearly depicts the event.
Event Description - Ensuring it is free of spelling and grammatical errors and clearly explains the event details.
Custom Attributes - Ensuring the attributes are selected that align with the event.
Comments - Reviewing to ensure no additional modifications are needed.

If you need any further assistance, please view our Service Catalog for other Knowledge Base articles or contact the IT Help Desk via Phone: 509.359.2247 or Email: helpdesk@ewu.edu