What is OneDrive?

OneDrive for Business and Office 365 make it easy to manage your work files, share them, and collaborate with others from any device

Training

There are multiple videos available to help you get started using OneDrive.


FAQ


   What is OneDrive?

OneDrive for Business is a file hosting service where you can store, share, and sync your work files from any device. You can even work on Office documents with others at the same time.

How much storage space do I get?

OneDrive offers 1 TB of storage.

How do I access my OneDrive Account?
To access your OneDrive account, go to exchange.ewu.edu and sign in with your EWU OneID and password. Click the grid icon in the upper left corner and select OneDrive.
Do I need to be connected to the VPN to access my files as I do with NetStorage?

No, you can work online with your files or synchronize files between computers or mobile devices and Office 365 with only an Internet connection.

What does it mean to Sync data to my local computer?

Syncing your data means that you will have a copy on a local computer as well as in the cloud. You can easily save documents directly into your local folder. The data is then "copied up" to the cloud.

Can I put sensitive data on OneDrive?

OneDrive for Business is a Microsoft cloud-based storage solution that is a part of Office365. The data is stored off-campus in a non-university owned data center. Eastern Washington University has an agreement with Microsoft that protects data, making it safe for sensitive data. Files are encrypted both at rest (in OneDrive storage) and in transit (between your workstation and the cloud).

How do I create a new folder?

From a web browser, click on Files in the upper left-hand corner. Click on "New Folder". If you have installed the sync client, you can create a new folder just like you normally would on your local computer.

How do I upload a file?

You can upload a document by logging on to your account with a browser, and dragging/dropping a document into your document depository in the area where it says "drag files here". You can also install the sync client. Once you have done that, it is just like a document library on your local computer.

How do I share a file or folder?

To share a file or folder, click on the 3 dots next to the folder name (...) or click on the "lock" symbol. Select "Invite Others". To add users with EWU OneIDs, type in the user's last name and select from the directory.

How do I tell who I have shared a document with?

Highlight the file name and select the "group" symbol (looks like 3 users). You can see who you have shared a file with from here. You can also click the 3 dots next to the file name and it will open up "Share with" section.

Can OneDrive do real-time online collaboration?

Yes, OneDrive can do real-time online collaboration. You have to open the document in Office Web Apps. In the upper right-hand corner, you will see when someone you shared the document with is also editing. You will see a flag while the other person is typing.

Can I create a new document in the browser?

Yes, you can create a new document by clicking on "new document" in the main area of your document repository. It will automatically use Office Web Apps to create the document. You can switch to using your "full" Office application (e.g. Word) by going to the File menu and click on "open in Word". This will give you the full functionality of your local Office apps.

What happens when I delete a file? Can I get it back?

When you delete a file, it goes into the Recycle Bin for 90 days. After 90 days, it gets deleted permanently. To get a file back from the recycle bin, go to the "gear" in the upper right-hand corner and select "Site Contents". The Recycle Bin is on the right. You may restore a file from there or permanently delete a file.