Submit Digital Signage Content 

Use the Digital Signage Content Submission Request form to submit content to promote your EWU-related event, announcement, lecture, class, etc. Your content must adhere to the Content Requirements below to display on the digital signage locations. Your content will be reviewed and added to the EWU General Content Folder, if accepted. Each sign administrator will receive an email notification when new content is added. They determine what is published to each of their signs.

Content Requirements

  • Dimensions must be 1920 pixels wide by 1080 pixels high (landscape orientation).
  • Content must have a resolution of 72 dpi (dots per inch)
  • Acceptable Formats: PNG or JPEG
  • No larger than 5MB

Guidelines and Procedures

  • Submissions MUST be received at least one week prior to desired posting date.
  • Content received past the deadline may not be posted.
  • Content must be relevant to EWU and EWU sponsored events.
  • Content providers must adhere to Marketing and Communications Logos & Standards.
  • ADA Statement -  If your event will take place on campus, the following ADA statement must be included:

    • “People needing accommodation should contact [insert name of individual or office coordinating event] at [insert telephone number or email address] by [insert deadline––typically 5-7 days prior to scheduled event].”

    • It is recommended that the font size of the ADA statement on the published document be at least twelve (12) point.
  • When designing content, please keep clarity and aesthetics in mind by using easy-to-read fonts and clear photos. Make sure to include all pertinent information such as date, time, location and contact for an event.
  • Digital Signage administrators reserve the right to reject submissions for any reason.
  • Digital Signage administrators reserve the right to edit or reject submissions for clarity, content, copyright infringement, or aesthetics.
  • Digital Signage administrators reserve the right to reject submissions that do not adhere to the content submission requirements.
  • Digital Signage administrators reserve the right to reject submissions due to capacity or redundancy.
  • Digital Signage administrators do not archive content; groups will be responsible for resubmitting announcements for reposting.

Design Tips

  • Use less words: Typically, people only have a few seconds to read your sign. Include only the most essential information: what, where, when.
  • Use large, simple fonts: People will read your sign from a distance. Make sure all your important text is large enough to read at least ten feet away. Decorative fonts may also be difficult to read, so choose fonts that are clear and simple.
  • Keep it simple: People will only look at your sign for a few seconds. Ensure your message shines through. Don't clutter your sign with too many pictures or too much text.

If you need any further assistance, please view our Service Catalog for other Knowledge Base articles or contact the IT Help Desk via Phone: 509.359.2247 or Email: